Meetings are a way of life in the business world, and they can be a useful tool in keeping your company running smoothly. It is often true, however, that meetings become a time for employees to visit, eat and take a break from their duties.
We all have occasional problems that might lead to a late start, but to be effective, a meeting should begin at the appointed time. Delays cause immediate loss of integrity in the system and time is a costly commodity.
Having an agenda and sticking to it will make your meetings with your employees more efficient and insure that the necessary topics are covered appropriately. It also can protect the meeting from dissolving into a mishmash of disjointed conversations.
It is often the case that one or two people monopolize meetings, day after day and good contributions get left out because a quieter person who may have good information to share, doesn’t feel comfortable interrupting the talkers. While you don’t want to put anyone on the spot by calling on them, you also need to insure that everyone has a chance to give their input.
Many office meetings are accompanied by a table of drinks and snacks. Of course there is nothing wrong with refreshments, but it might be best to offer them at the close of the meeting in order to limit distractions and help employees keep their minds on the business at hand.
You don’t need to consider a meeting a stressful event or a necessary evil if you proceed in a timely manner, keep distractions to a minimum and set and follow your some basic ground rules.